Leave Requests, Approvals, and Balances, All in One Place
Employees submit leave requests, HR or a manager reviews and decides, and the outcome is documented as part of the employee’s record automatically, with leave balances calculated for you along the way.
Leave Requests Live in Slack, Email, and Spreadsheets
An employee messages their manager directly. A spreadsheet tracks balances, sometimes. An approval happens verbally and never gets written down. Nobody can say for certain how many days someone actually has left.
HRDocket handles the request, the review, the decision, and the balance, then connects the outcome to the employee’s record automatically.
- Requests scattered across Slack, email, and verbal asks
- Leave balances tracked manually, if tracked at all
- Approvals happen verbally, with no record of the decision
- Leave history disconnected from the rest of the employee record
From Request to Employee Record
Employees request, HR or a manager reviews, and the outcome becomes part of the record automatically.
Employee Submits a Request
Through the employee-facing workspace, with the current leave balance shown automatically.
HR or Manager Reviews & Decides
Reviewed in the employer workspace against your leave process, then approved or rejected.
Decision Recorded, Balance Updated
Documented as part of the employee’s HR record, with the leave balance recalculated automatically.
The Tools Behind Leave Management
Requests, reviews, and approvals, connected to the employee record throughout.
Leave Management
Handles employee leave requests end to end, from submission through HR review, decision, and automatic balance calculation.
Open Leave ManagementLeave Approval Letter Generator
Generate the formal approval document directly from an approved request.
Open Leave ApprovalEmployee Portal
Where employees actually submit leave requests from their own login.
Open Employee PortalLeave Balances Should Never Be a Guess
Wrong leave balances lead to disputes, overpaid or underpaid time off, and employees who don’t trust the process. Manual tracking in spreadsheets breaks down fast once you’re managing more than a handful of people.
A connected system means every request, decision, and balance change is accurate, documented, and easy to explain if anyone ever asks.
- Automatic, accurate balance calculations
- A documented decision behind every request
- Leave history connected to the employee record
- No spreadsheet, no manual math
- Approval letter generated directly from the decision
- Employee self-service, no back and forth over email
The Process, Not Just the Paperwork
A letter generator produces a document after the fact. HRDocket handles the whole request from start to finish.
Documents the Decision, Not the Process
Produces a letter once a decision is already made, somewhere else, some other way.
- No request intake or review workflow
- No leave balance tracking
- Leave history lives somewhere else entirely
Handles the Whole Process
From the employee’s request through the decision, and the letter that follows.
- Calculates leave balances automatically
- Generates the approval letter directly from the request
- Keeps every decision with the employee record permanently
Why HR Teams Choose HRDocket for Leave
Accuracy and a documented decision, every time someone takes time off.
Accurate Balances
Leave balances calculated automatically, no spreadsheet required.
Documented Decisions
Every approval or rejection recorded, with a clear reason.
Connected Employee Records
Leave history lives with the employee, not a separate system.
Approval Letters On Demand
Generate the formal letter directly from an approved request.
Employee Self-Service
Employees submit requests themselves, no back and forth needed.
Full Audit Trail
Every request and decision logged, with who made it and when.
Multiple Leave Types
Track annual leave, sick leave, and other categories separately.
Scales With Your Team
Works the same whether you have five employees or five hundred.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
Leave That No Longer Lives in a Spreadsheet
Teams use HRDocket’s Leave Management to handle requests, approvals, and balances in one place.
“We used to argue about how many days someone had left. Now the balance is right there, calculated automatically, and nobody questions it anymore.”
“Employees request leave themselves, I review and approve from the same dashboard, and the letter generates automatically. It’s cut out an entire back and forth I used to deal with over email.”
“Every leave decision is documented against the actual employee record now, not floating in someone’s inbox. When we reviewed our process last year, everything was already there.”
Frequently Asked Questions
Common questions about managing leave and PTO with HRDocket.
What does Leave Management cover?
Employee leave and PTO requests end to end, from submission through HR review, approval, and automatic leave balance calculation, connected to the employee record.
How is this different from just generating an approval letter?
A letter generator produces the formal document once a decision is made. Leave Management handles the underlying request, review, and decision process, and can generate that letter directly from an approved request.
Does HRDocket calculate leave balances automatically?
Yes. Balances update automatically as requests are approved, no manual spreadsheet tracking required.
Can employees submit their own leave requests?
Yes. Employees submit requests through their own employee-facing workspace.
Can I track different types of leave separately?
Yes. Annual leave, sick leave, and other leave categories can be tracked with their own balances.
Which HRDocket product powers this solution?
Leave Management, available on Growth and Business plans, alongside the Leave Approval Letter generator and the Employee Portal.
Does this replace statutory leave compliance requirements?
No. HRDocket helps you manage and document leave consistently, it does not replace understanding your jurisdiction’s specific leave entitlement laws. Consult qualified legal or HR counsel for compliance-specific questions.
Is leave history connected to the employee’s full record?
Yes. Every leave decision sits alongside the employee’s other documents and history, not in a separate system.
Handle Leave Without the Spreadsheet
Let employees request, HR decide, and the record update itself, balances included, every time.
Every document becomes part of the employee’s permanent record
Spend less time buried in HR paperwork and more time growing your business. Generate documents, organize employee records, and simplify HR operations; all from one place.
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