One Employee. One Complete Employment Record.
Stop hunting through folders, spreadsheets, and email threads. HRDocket gives every employee a secure, centralized record where contracts, policies, signatures, performance history, and every workplace decision stay connected for the life of their employment.
Disconnected Employee Records Create Administrative Risk
Offer letters, contracts, policy acknowledgements, reviews, leave records, and offboarding documents scattered across folders, spreadsheets, and inboxes slow HR teams down, create inconsistent documentation, and make employment history hard to piece together. HRDocket brings every employment document into one centralized, searchable employee record.
Employee Records That Grow With Every Employment Decision
Most systems store employee documents as isolated files. HRDocket builds living employee records.
Instead of searching multiple folders, HR professionals get an instant, complete view of an employee’s journey — from recruitment to offboarding.
Build Complete Employee Records in Three Simple Steps
Create employee profiles, connect HR documentation, and manage every employment record from one secure platform.
Create Employee Profiles
Build centralized profiles with employment information, departments, managers, positions, and contact details.
Connect Every Employment Document
Every document generated or uploaded automatically becomes part of the employee’s documentation history.
Search, Manage & Maintain
Retrieve documents instantly, monitor milestones, and manage records throughout the employee lifecycle.
Everything You Need to Manage Employee Records
HRDocket organizes every employment document within one secure employee record, eliminating disconnected files and simplifying HR administration.
Centralized Employee Profiles
Maintain one permanent record for every employee.
Complete Employment History
Track every employment event from recruitment through offboarding.
Connected HR Documents
Automatically organize documents under the employee’s record.
Employee Timeline
View employment milestones chronologically.
AI Document Integration
Generated documents automatically attach to employee profiles.
Electronic Signatures
Maintain signed employment documents securely.
Policy Acknowledgements
Track handbook and policy acknowledgements.
Performance Documentation
Maintain reviews, coaching, and improvement records.
Disciplinary Records
Store incidents, warnings, investigations, and corrective actions.
Secure Document Storage
Keep every employment document securely organized.
Search & Filters
Find employee records instantly.
Employment Lifecycle Tracking
Follow every employee journey from hiring through separation.
Every Employment Decision Depends on Accurate Employee Records
Every hiring decision, policy acknowledgement, salary adjustment, promotion, leave request, review, and separation contributes to an employee’s history. When records are incomplete or scattered, HR spends time searching instead of supporting employees and business growth.
Everything Connected to One Employee Record
Every employment event automatically becomes part of the employee’s permanent documentation history.
How HRDocket Compares to Spreadsheets, Shared Drives, and Generic HR Software
Most employee records software stores files. HRDocket builds a living record around every employee.
| Capability | HRDocket | Spreadsheets & Shared Drives | Generic HRIS | Standalone Document Generators |
|---|---|---|---|---|
| One centralized employee record | Limited | |||
| Auto-connects every generated document | ||||
| Chronological employment timeline | Limited | |||
| Electronic signatures & acknowledgements | Limited | Limited | ||
| Instant search across employment history | Limited | |||
| Built around the employee, not just document storage |
Employee Records Software for Businesses of Every Size
From a first hire to a multi-location workforce, HRDocket scales with you.
Small Businesses
Professional employee records without a dedicated HR team.
HR Teams
One system of record instead of a dozen scattered files.
Growing Companies
Records that scale as headcount grows, without added complexity.
Multi-Location Businesses
Consistent records across every office or franchise location.
Healthcare
Track credentials, training, and compliance records reliably.
Manufacturing
Manage safety training and incident records across shifts.
Compliance Teams
Audit-ready records with full documentation history.
People Ops Teams
A single source of truth for every employee interaction.
Employee Data, Protected the Way It Should Be
Employee records contain sensitive personal, financial, and performance information. HRDocket is built to keep that data secure, access-controlled, and fully auditable — so you can centralize records with confidence, not compromise.
Encrypted Storage
Employee documents are encrypted at rest and in transit.
Role-Based Access Control
Control exactly who can view, edit, or approve each record.
Audit Trail & Version History
See exactly who accessed or changed a record, and when.
Secure Electronic Signatures
Legally binding signatures, stored securely with each record.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
Works With Every HR Document You Create
Generate any HR document with HRDocket’s AI-powered tools, and it’s automatically filed under the right employee record — no manual uploading required.
Built Around Employees, Not Documents
A record management system that puts the employee — not the file — at the center.
Create One Permanent Record
Every employee gets a single, complete employment history.
Reduce Administrative Work
Less time hunting for files, more time on people.
Generate Documents Faster
Reuse existing employee information across every document.
Retrieve Records Instantly
Find any document in seconds, not folders deep.
Maintain Consistent Documentation
Every record follows the same organized structure.
Improve HR Collaboration
Give the right people access to the right records.
Support Workplace Compliance
Audit-ready records, organized and complete.
Scale HR Operations
Grow your team without growing administrative overhead.
One Record. Every Answer.
Teams use HRDocket to stop searching and start seeing the full picture, instantly.
“Before HRDocket, answering ‘what’s this employee’s history’ meant checking four different systems. Now it’s one click.”
“Every letter we generate elsewhere in HRDocket just shows up on the employee’s record automatically. That connection is the whole point.”
“Audits used to take days of pulling files together. Now it’s a search and a export. That alone paid for the platform.”
Frequently Asked Questions
Common questions about employee records management and how HRDocket works.
It’s software that centralizes an employee’s employment documents, history, and data in one secure, searchable location instead of scattered files and systems.
Most HRIS platforms store employee data as fields and separate files. HRDocket automatically connects every generated or uploaded document to a living employee record, so the full history is always in one place.
Offer letters, contracts, policy acknowledgements, performance reviews, disciplinary records, salary history, training records, and offboarding documents — 27+ record types in total.
Yes. Any document generated using HRDocket’s tools, or uploaded and signed, is automatically attached to the correct employee’s record.
Yes. You can upload existing documents to bring historical records into HRDocket alongside newly generated ones.
HRDocket encrypts data at rest and in transit, supports role-based access control, and maintains a full audit trail of record activity.
Yes. Role-based permissions let you control exactly who can view, edit, or approve documents within each employee’s record.
Yes. HRDocket is built for businesses of every size, from a first hire to a multi-location workforce.
Yes. Complete, organized employee histories make employment verification requests and compliance audits significantly faster.
Pricing depends on team size and the tools you need. Visit the pricing page for current plans and details.
Transform Disconnected HR Documents Into Complete Employee Records
Every employee deserves one organized employment history. HRDocket centralizes records, connects every HR document, and simplifies employment record management throughout the employee lifecycle.
Every document becomes part of the employee’s permanent record
Spend less time buried in HR paperwork and more time growing your business. Generate documents, organize employee records, and simplify HR operations; all from one place.
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