Every Workplace Incident, One Connected Record
Disciplinary matters, complaints, and investigations happen throughout the employee lifecycle. HRDocket keeps each one connected to the employee, the evidence, and whatever document it eventually produces, instead of scattered across email and personal files.
Incidents Get Written Up Once, Then Lost
A workplace incident happens. Someone writes it up in an email or a personal document. Follow-up actions get discussed verbally and never recorded. Months later, nobody can reconstruct what actually happened, or prove what HR did about it.
HRDocket brings the whole picture together, the event, the evidence, the HR response, and any document it produces, connected to the employee’s record permanently.
- Incident details scattered across email and personal files
- No connection between an incident and the letter it produced
- Follow-up actions promised, never documented, never done
- No single view of an employee’s full conduct history
From Event to Employee Record, Without a Gap
Select the employee, document what happened, and the incident stays with their record for good.
Record the Incident
Tied directly to the employee’s centralized profile, with the workplace event documented from the start.
Attach Evidence & Response
Add supporting documentation, then record follow-up actions, disciplinary matters, or investigations.
Kept With the Record, For Good
The incident becomes part of the employee’s broader employment history, not an isolated file.
The Tools Behind Incident Management
One connected record, from the first incident through whatever it produces.
Incident Log
Record workplace incidents, disciplinary matters, and investigations directly in the employee profile, with evidence and follow-up actions kept together.
Open Incident LogWarning Letter Generator
Generate the formal warning letter directly from a documented incident.
Open Warning LetterDigital Signatures
Sign the resulting document and keep the full audit trail with the incident.
Open Digital SignaturesLegal Defensibility Starts With a Real Record
If an employment decision is ever challenged, the question isn’t whether a letter was sent. It’s whether you can show what happened, what evidence supported it, and what HR actually did in response.
A connected incident record is what makes that possible, not a single document sitting alone, disconnected from everything that led up to it.
- One record for every incident, per employee
- Evidence attached, never lost to a deleted email
- Follow-up actions tied to the original event
- Connected directly to any letter it produces
- Consistent HR response, every time
- Confidential, restricted to authorized HR users
The Record Remembers What a Single Letter Doesn’t
A generic incident report produces one document. HRDocket keeps the whole story connected.
Documents, Then Disappears
A single write-up gets filed somewhere, disconnected from the employee’s broader history.
- No connection to prior incidents for that employee
- No place to attach evidence or track follow-up
- Investigation details live somewhere else entirely
Documents, Then Connects
Every incident becomes part of the employee’s permanent, searchable history.
- Shows the employee’s full incident history in one view
- Links directly to any letter the incident produces
- Stays with the employee record permanently
Structure for the Moments That Matter Most
One consistent process from the first incident through resolution.
Centralized History
Every incident for every employee, in one searchable place.
Legal Defensibility
A documented history behind every employment decision.
Consistent HR Response
The same standard applied to every incident, every time.
Connected Documentation
Incidents link directly to the letters and signatures they produce.
Confidential & Secure
Access restricted to the HR users who should actually see it.
Full Audit Trail
Every entry and edit logged, with who made it and when.
Investigation Support
Document the full process, not just the final outcome.
Scales With Your Team
Works the same whether you have five employees or five hundred.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
A Record HR Can Actually Stand Behind
Teams use HRDocket’s Incident Management to keep workplace events properly documented.
“When a termination got challenged, we pulled up the full incident history in minutes, every warning, every follow-up, all connected to the same employee record.”
“We ran a formal investigation and documented every step directly in the employee’s profile, evidence, notes, outcome, all in one place instead of a folder only one person could find.”
“The moment an incident turns into a warning letter, they’re already linked. I never have to explain why a document exists, the whole story is right there.”
Frequently Asked Questions
Common questions about managing workplace incidents with HRDocket.
What does Incident Management cover?
Workplace incidents, disciplinary matters, complaints, and investigations, documented directly in the employee’s profile with supporting evidence and HR follow-up actions.
How is this different from just generating an incident report?
A report generator produces one document. Incident Management keeps the underlying event, evidence, and HR response connected to the employee’s record, and links directly to any letter the incident produces.
Can I attach evidence to an incident?
Yes. Supporting documentation and evidence can be attached directly to the incident record.
Is this confidential?
Yes. Incident records are restricted to authorized HR users, not visible to the wider team by default.
Can I document a formal investigation?
Yes. Investigations, findings, and outcomes can be recorded as part of the incident’s HR response.
Which HRDocket product powers this solution?
The Incident Log, available on Growth and Business plans, alongside the Warning Letter and Incident Report generators and Digital Signatures.
Does this replace formal legal advice?
No. HRDocket helps you keep a thorough, organized record. For matters with real legal exposure, consult qualified legal counsel.
Can I track multiple incidents for one employee over time?
Yes. Every incident for an employee is kept on their record, building a complete history over time.
Keep Every Incident Connected to the Employee
Record the event, attach the evidence, document the response, and keep it all with the employee’s record, permanently.
Every document becomes part of the employee’s permanent record
Spend less time buried in HR paperwork and more time growing your business. Generate documents, organize employee records, and simplify HR operations; all from one place.
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