Leave Requests, Approvals, and Balances, All Connected
Employees submit leave requests, HR or a manager reviews and decides, and the outcome is documented as part of the employee’s record automatically, with leave balances calculated for you along the way.
Leave Requests Live in Slack, Email, and Spreadsheets
An employee messages their manager directly. A spreadsheet tracks balances, sometimes. An approval happens verbally and never gets written down. Nobody can say for certain how many days someone actually has left.
A leave approval letter generator produces one document, after the fact. HRDocket’s Leave Management handles the request, the review, the decision, and the balance, then connects the outcome to the employee’s record automatically.
- Requests scattered across Slack, email, and verbal asks
- Leave balances tracked manually, if tracked at all
- Approvals happen verbally, with no record of the decision
- Leave history disconnected from the rest of the employee record
From Request to Decision to Employee Record
Employees request, HR or a manager reviews, and the outcome becomes part of the record automatically.
Employee Submits a Request
Through the employee-facing workspace, with the current leave balance shown automatically.
HR or Manager Reviews & Decides
The request is reviewed in the employer workspace against your leave process, then approved or rejected.
Decision Recorded, Balance Updated
The outcome is documented as part of the employee’s HR record, with the leave balance recalculated automatically.
The Full Request-to-Record Workflow
Not just an approval letter. The entire leave process, connected to the employee record from request to decision.
Employee-Facing Requests
Employees submit leave requests directly from their own Employee Portal.
HR / Manager Review Dashboard
Requests land in one place for HR or an authorized manager to review.
Automatic Balance Calculations
Leave balances update automatically as requests are approved.
Approve or Reject Workflow
A clear decision path, with the outcome recorded every time.
Connected to Employee Record
Every leave decision is documented as part of the employee’s HR information.
Leave Approval Letter Link
Generate the formal approval document directly from the request.
Leave History
See an employee’s full leave history in one place, not scattered records.
Multiple Leave Types
Track annual leave, sick leave, and other leave categories separately.
Team Visibility
See who’s on leave and when, without a separate calendar tool.
Full Audit Trail
Every request, decision, and balance change is logged.
The Leave Ecosystem
Employee, request, review, decision, documentation, record. Every stage connected to the next.
Leave Balances Should Never Be a Guess
Wrong leave balances lead to disputes, overpaid or underpaid time off, and employees who don’t trust the process. Manual tracking in spreadsheets breaks down fast once you’re managing more than a handful of people.
A connected system means every request, decision, and balance change is accurate, documented, and easy to explain if anyone ever asks.
- Accurate, automatic balance calculations, every time
- A documented decision behind every approval or rejection
- Leave history connected to the employee’s full record
The Process, Not Just the Paperwork
A letter generator produces a document after the fact. HRDocket handles the whole request from start to finish.
From Request to Employee Record
Why HR Teams Choose HRDocket for Leave
Accuracy and a documented decision, every time someone takes time off.
Accurate Balances
Leave balances calculated automatically, no spreadsheet required.
Documented Decisions
Every approval or rejection recorded, with a clear reason.
Connected Employee Records
Leave history lives with the employee, not a separate system.
Approval Letters On Demand
Generate the formal letter directly from an approved request.
Employee Self-Service
Employees submit requests themselves, no back and forth needed.
Full Audit Trail
Every request and decision logged, with who made it and when.
Multiple Leave Types
Track annual leave, sick leave, and other categories separately.
Scales With Your Team
Works the same whether you have five employees or five hundred.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
Leave That No Longer Lives in a Spreadsheet
Teams use HRDocket’s Leave Management to handle requests, approvals, and balances in one place.
“We used to argue about how many days someone had left. Now the balance is right there, calculated automatically, and nobody questions it anymore.”
“Employees request leave themselves, I review and approve from the same dashboard, and the letter generates automatically. It’s cut out an entire back and forth I used to deal with over email.”
“Every leave decision is documented against the actual employee record now, not floating in someone’s inbox. When HR reviewed our process last year, everything was already there.”
Frequently Asked Questions
Common questions about managing leave and PTO with HRDocket.
What is Leave Management?
An HR workspace feature for managing employee leave requests, from submission through review, decision, and documentation, connected to the employee record and with automatic balance calculations.
How is this different from the Leave Approval Letter Generator?
The generator produces the formal approval document. Leave Management handles the underlying request, review, and decision process that leads to it, and can generate that letter directly from an approved request.
Does HRDocket calculate leave balances automatically?
Yes. Leave balances update automatically as requests are approved, no manual spreadsheet tracking required.
Can employees submit their own leave requests?
Yes. Employees submit requests through their own employee-facing workspace.
Who reviews and approves leave requests?
HR or an authorized manager reviews requests in the employer workspace and approves or rejects them.
Can I track different types of leave separately?
Yes. Annual leave, sick leave, and other leave categories can be tracked with their own balances.
Is leave history connected to the employee’s record?
Yes. Every leave decision is documented as part of the employee’s broader HR information, alongside their other documents and history.
Which plans include Leave Management?
Leave Management is included on Growth and Business plans. See the HRDocket pricing page for full plan details.
Can a rejected request still be documented?
Yes. Both approvals and rejections are recorded as part of the employee’s leave history, with the decision and reasoning kept together.
Does this replace statutory leave compliance requirements?
No. HRDocket helps you manage and document leave consistently, it does not replace understanding your jurisdiction’s specific leave entitlement laws. Consult qualified legal or HR counsel for compliance-specific questions.
Handle Leave Without the Spreadsheet
Let employees request, HR decide, and the record update itself, balances included, every time.
HRDocket helps you manage and document leave requests consistently. It does not provide legal advice on jurisdiction-specific leave entitlement requirements, consult qualified counsel for compliance-specific questions.