Know Exactly What’s Issued, and Who Has It
Track laptops, phones, badges, and any other company property — assign it to employees, collect acknowledgement, log issues, and get it back automatically when someone offboards.
“Who Has the Spare Laptop?” Shouldn’t Be a Mystery
Company equipment gets tracked in a spreadsheet somebody half-remembers to update, or not tracked at all. A laptop goes out for a new hire, nobody logs it, and six months later there’s no record of who has it, whether it was returned when they left, or if it even still exists.
HRDocket keeps every piece of company property connected to the employee it’s assigned to — searchable, accountable, and automatically flagged for return the moment someone offboards.
- Equipment tracked in a spreadsheet, if at all
- No record of what’s assigned to whom
- Equipment issues reported informally, then forgotten
- Departing employees who keep company property by accident
Add It Once, Track It for Its Whole Lifecycle
From the moment a laptop is issued to the moment it’s returned, every step is logged automatically.
Add a Property
Create a property, choose a category, and decide whether to track it by serial number or by quantity.
Assign It to an Employee
Assign a specific unit or allocate quantity — the employee’s record updates immediately.
Track, Resolve, Return
Employees acknowledge receipt and report issues; assets get returned and reassigned as needed.
Built for How Company Equipment Actually Moves
Whether it’s serialized hardware or bulk-allocated supplies, every asset stays accounted for.
Serial Number Tracking
Track individual units by their own serial number, from issue to return.
Quantity Allocation
For items that don’t need serials, track a total and allocate it to employees.
Assign & Return Workflow
Assign a unit to an employee, then return and reassign it with one click.
Issue Reporting
Employees report a broken or lost item, tracked through open, in progress, and resolved.
Employee Acknowledgement
Employees confirm receipt of assigned property directly from their portal.
By-Employee View
See everything assigned to any employee across the whole organization.
Category Organization
Group assets by category — laptops, mobile devices, access cards, and more.
Bulk Add
Add many serialized units at once instead of entering them one by one.
Full Activity Timeline
Every event — assigned, acknowledged, issue reported, resolved, returned — timestamped.
Search & Filter
Find any property, serial, or employee instantly, filtered by status or category.
Photo Identification
Attach a photo to each property so it’s easy to identify at a glance.
Connected to the Employee Record
Assigned property shows up as part of the employee’s complete HR record.
Equipment You Can’t Account For Is Money Walking Out the Door
A laptop that never comes back, a badge nobody deactivates, an access card issued twice because the first one was never logged — none of it looks like a big deal until you add it up across a whole company over a few years.
Connecting asset tracking to the employee record fixes the two moments that matter most: day one, when equipment goes out and needs to be logged and acknowledged, and the last day, when it needs to come back before access is closed out.
- Know exactly what’s assigned to whom
- Fewer items lost in the shuffle
- Equipment issues tracked, not forgotten
- Equipment return built into offboarding
- Proof of receipt for every assigned item
- One place instead of a spreadsheet nobody trusts
Asset Tracking That Lives Inside the Employee Record
Generic IT asset tools track hardware. HRDocket connects that hardware to the person carrying it, and to everything else in their employment history.
Tracks the Equipment, Not the Relationship
A spreadsheet or standalone IT asset tool can log a serial number, but it doesn’t know who that employee is, when they onboarded, or when they’re leaving.
- Disconnected from onboarding and offboarding
- No employee acknowledgement built in
- Easy to forget to update when someone leaves
Tracks the Equipment and the Relationship
Assets connect directly to the employee record, so assignment, acknowledgement, and return are part of the same system as everything else in their employment.
- Connected to onboarding and offboarding automatically
- Employees acknowledge receipt from their own portal
- Return is a natural step in offboarding, not an afterthought
Accountability for Every Laptop, Badge, and Phone
From a handful of employees to a workforce spread across offices.
Assign in Seconds
Issue a laptop or badge to a new hire as part of onboarding.
Never Lose Track
See exactly what’s assigned, available, and outstanding at any time.
Resolve Issues Fast
Track reported problems from open through resolved, with a clear history.
Return with Confidence
Offboarding surfaces exactly what needs to come back before it’s finalized.
Self-Service Acknowledgement
Employees confirm receipt themselves, no manual chasing required.
Handle Any Volume
Bulk add serialized units when equipping a whole new cohort at once.
Full History, Always
Every assignment, issue, and return stays in a permanent timeline.
Scales as You Grow
The same simple system works for 10 laptops or 1,000.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
No More Guessing Who Has the Spare Laptop
Teams use HRDocket’s asset tracking to know exactly where company equipment is, always.
“We used to find out a departing employee still had a company laptop weeks after they’d left. Now offboarding flags it immediately, every time.”
“A phone got dropped and cracked, and the employee reported it right from the portal. I saw it, resolved it, and had a replacement out the same day.”
“We onboard in batches a few times a year. Bulk-adding serial numbers for a new shipment of laptops used to be tedious. Now it’s a five-minute task.”
Frequently Asked Questions
Common questions about Asset & Property Management on HRDocket.
Serial tracking follows each individual unit by its own serial number — useful for laptops or phones. Quantity tracking manages a total count allocated across employees, useful for items like access badges that don’t need individual identifiers.
Yes. The bulk add option lets you register multiple units in one step instead of entering them one at a time.
Employees can acknowledge receipt directly from their own portal, creating a clear, timestamped record that the item was received.
Employees can report a problem with an assigned item directly from the portal. HR sees it, tracks it through open, in progress, and resolved, and can respond with updates along the way.
Assets assigned to a departing employee are surfaced as part of the offboarding process, so nothing is forgotten before the transition is finalized.
Yes. The “By employee” view shows everything currently and previously assigned to any individual employee.
Any category of company property — laptops, phones, access badges, vehicles, or anything else you assign to employees and need to track.
Yes. Once an item is marked returned, it becomes available again and can be assigned to a different employee.
Yes. Every property and serial has a full timeline — assigned, acknowledged, issues reported and resolved, and returned — all timestamped.
Asset and property tracking availability depends on your plan — check the pricing page for exactly what’s included at each tier.
Stop Wondering Who Has What
Track every laptop, phone, and badge from assignment to return, connected to the employee record the whole way through.