Publish Policies, Track Every Acknowledgement
Distribute company policies, collect proof that employees actually read and acknowledged them, and know exactly where you stand at any moment — without chasing signatures in a spreadsheet.
“Everyone Got the Email” Isn’t the Same as “Everyone Acknowledged It”
Most policies get distributed the same way: an email attachment, maybe a Slack message, and an assumption that people read it. When someone asks for proof — an auditor, a new manager, legal — there’s rarely a clean answer.
HRDocket replaces the assumption with a record: every policy distributed, every acknowledgement tracked, and a clear answer any time someone needs one.
- Policies sent by email, with no confirmation they were read
- No way to tell who’s acknowledged the latest version
- Old policy versions floating around alongside current ones
- Manually chasing down the last few holdouts
Publish Once, Know Exactly Who’s Acknowledged
Distribute a policy, and watch acknowledgements come in without chasing anyone down.
Publish the Policy
Upload or generate a policy and publish it to the employees or groups it applies to.
Collect Acknowledgement
Employees review and acknowledge directly from their Employee Portal.
Track in Real Time
See exactly who’s acknowledged, who hasn’t, and follow up without guesswork.
The Tools Behind Policy Management
One flagship product, working with the tools that feed and support it.
Policy Management
Publish policies, distribute them to the right employees, and track acknowledgement in real time — with a full history for every policy version.
Open Policy ManagementEmployee Handbook
The foundational policy document most organizations distribute and track first.
Open Employee Handbook GeneratorDigital Signatures
For policies that need a signature, not just acknowledgement — same audit trail either way.
Open Digital SignaturesWant the fuller compliance picture — AI document review and expiration tracking too? See Workplace Compliance.
A Policy Only Works If You Can Prove Someone Read It
A well-written policy that nobody can prove was communicated offers little protection — to the employee, or to the organization. The acknowledgement record is what turns a policy from a document into an enforceable standard.
HRDocket keeps that record current automatically, version by version, so you always know exactly where your organization stands — not just at renewal time, but every day in between.
- Proof of acknowledgement, not just distribution
- Real-time visibility into who’s outstanding
- Clear version history, no confusion about “current”
- Less manual chasing for the last few holdouts
- Answers ready whenever compliance asks
- Consistent process across every policy type
Acknowledgement You Can Actually Prove
Most “policy management” is really just a distribution list. HRDocket tracks the part that actually matters: whether it was acknowledged.
Distribution Without Proof
A policy gets emailed or uploaded somewhere, and the assumption is that people saw it — with no way to confirm they actually did.
- No confirmation of acknowledgement
- Old and current versions look the same
- Manual follow-up for stragglers
Distribution With a Paper Trail
Every acknowledgement is timestamped and tied to a specific policy version, visible in real time from one dashboard.
- Timestamped proof, per employee, per version
- Clear version history, always up to date
- Automatic reminders for anyone outstanding
Manage Every Policy, Not Just the Handbook
From onboarding policies to one-off updates rolled out mid-year.
Publish in Minutes
Distribute a new or updated policy without a manual email campaign.
Track in Real Time
See acknowledgement status update live as employees respond.
Auto-Remind Stragglers
Automated reminders reach anyone who hasn’t acknowledged yet.
Keep Version History
Every past version stays archived and tied to who acknowledged it.
Sign When It’s Required
Some policies need a signature, not just acknowledgement — both work.
Self-Service Acknowledgement
Employees complete acknowledgements from their own portal.
Answer Audits Instantly
Export acknowledgement records the moment they’re requested.
Scale Across the Organization
Manage policies for a whole company just as easily as one team.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
An Answer Ready the Moment Someone Asks
Teams use HRDocket’s policy management to know their acknowledgement status at any time, not just during audit season.
“Rolling out a new remote work policy used to mean two weeks of chasing people down. Now I publish it once and watch the acknowledgement count climb on its own.”
“Our old system had three versions of the same policy floating around and nobody was sure which one people had actually signed off on. That confusion is just gone now.”
“When our insurer asked for proof our safety policy had been acknowledged company-wide, I exported it in about thirty seconds. That used to be a half-day project.”
Frequently Asked Questions
Common questions about HRDocket’s Policy Management solution.
Policy Management as the core product, plus the Employee Handbook generator and Digital Signatures for policies that need collected proof.
Acknowledgement confirms an employee reviewed a policy; a signature is a more formal commitment. Both are timestamped and tracked the same way.
Yes. The dashboard shows real-time status for every employee, so you can follow up with exactly the right people.
A new version is published and tracked separately, while the acknowledgement history for previous versions stays archived.
Yes. Employees who haven’t acknowledged a policy receive automated reminders, reducing the need for manual follow-up.
Yes. Policies can be published to the whole organization or targeted to specific groups, departments, or locations.
Yes. Acknowledgement records can be exported instantly, which is often exactly what an audit is asking for.
This solution focuses specifically on policy distribution and acknowledgement. Workplace Compliance adds AI document review and expiration tracking on top.
Yes. Employees review and acknowledge policies directly from their Employee Portal, without needing HR to walk them through it.
Yes. The same tracking works whether you’re managing one policy or dozens across a large organization.
Know Exactly Who’s Read What, Always
Publish policies, collect acknowledgement automatically, and get a straight answer any time someone asks where things stand.