Every Employment Document, Connected to One Record
Contracts, performance reviews, policy acknowledgements, leave documentation, salary changes, and certifications — all connected to the employee they belong to, searchable, and organized from hiring through offboarding.
Employee History Shouldn’t Live in Five Different Places
Contracts sit in one folder, performance reviews in another, leave requests in an inbox, and certifications in someone’s downloads folder. When a manager, auditor, or the employee themselves needs the full picture, someone has to go hunting.
HRDocket keeps every document connected to the employee it belongs to, from the day they’re hired to long after they leave — so the answer to “where’s their file?” is always the same place.
- Documents scattered across folders and inboxes
- No single view of an employee’s full history
- Expired licenses and certifications discovered too late
- Records that go quiet the moment someone leaves
One Record, Building Automatically
Every document generated, signed, or acknowledged in HRDocket files itself — no manual filing required.
Documents File Themselves
Every contract, review, and acknowledgement generated in HRDocket connects to the employee record automatically.
Search & Retrieve Instantly
Find any document across the organization in seconds, filtered by employee, type, or date.
Track What’s Approaching Expiry
Licenses, certifications, and contracts are monitored automatically, with alerts before anything lapses.
The Products Behind Employee Records Management
Two products, working together to keep every document organized and every deadline visible.
Employee Records
One centralized profile per employee, connecting every document, milestone, and interaction throughout their employment.
- Secure document storage, per employee
- Full employment timeline, in one view
- Instant search across every document
Expiration Alerts
Automatic monitoring for every document with an expiration date — contracts, licenses, certifications, work permits, and more.
- Configurable reminders before deadlines
- Renewal history preserved, not overwritten
- Organization-wide compliance dashboard
A Complete Record Is Worth More Than a Full Folder
Storing documents isn’t the same as being able to find them. A folder full of PDFs answers “do we have this somewhere?” — a connected employee record answers “show me everything about this person” in seconds.
When records are complete and connected, managers make better decisions, audits go faster, and nothing important — a lapsed certification, a missing acknowledgement — slips through unnoticed.
- One place for every employment document
- Instant search across the organization
- No more expired licenses caught too late
- Faster, less stressful audits
- Records that stay intact after offboarding
- Better-informed management decisions
- Confidence that nothing important was missed
Records That Explain Themselves, Not Just Store Files
Most document storage tools are just that — storage. HRDocket’s employee records understand what each document is, who it belongs to, and how it fits into that person’s employment history.
A Folder Per Employee
Files get uploaded into a folder named after the employee. Nothing connects them to context, dates, or what type of document they are.
- Just filenames — no structure or metadata
- No expiration tracking or renewal history
- Searching means opening files one by one
A Structured Employment History
Every document is typed, dated, and connected to the employee’s broader record — searchable, monitored, and understood by the system.
- Every document typed, dated, and categorized
- Expiring documents monitored automatically
- Search across the whole organization instantly
Records Management That Scales with Headcount
From a handful of employees to a workforce spread across locations.
Find Anything Instantly
Search across every employee’s documents in seconds.
Never Miss a Deadline
Automatic monitoring on every document with an expiration date.
Keep Records Secure
Every document stored securely, accessible only to those authorized.
Simplify Audits
Pull a complete, organized history whenever it’s requested.
See the Full Timeline
Every milestone in one chronological view, from hire to today.
Preserve Renewal History
Updated documents don’t erase the record — old versions stay archived.
Preserve Records After Offboarding
Records stay intact and accessible long after employment ends.
Scale Without Complexity
The same organized structure works for 20 employees or 20,000.
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
One Search, Not Five Systems
Teams use HRDocket’s records management to answer “where’s their file?” without opening a single folder.
“A manager asked for someone’s full performance history going back three years. I had it pulled up before he finished the sentence.”
“We had a forklift certification lapse for two months before anyone noticed, years ago. That kind of thing just doesn’t happen anymore — the alert comes weeks ahead.”
“Offboarded employees used to mean their file effectively disappeared into an archive nobody could find. Now it’s still right there, searchable, years later.”
Frequently Asked Questions
Common questions about HRDocket’s Employee Records Management solution.
Employee Records — for centralized storage, timelines, and document history — and Expiration Alerts, for monitoring documents with expiration dates.
Documents generated or signed within HRDocket file themselves automatically. You can also upload existing documents directly into an employee’s record.
Yes. The employment timeline shows every milestone — hiring, reviews, promotions, policy acknowledgements, and more — in chronological order.
Employment contracts, professional licenses, certifications, work permits, visas, training records, and any custom document with an expiration date.
The previous version is preserved, not deleted, while the updated document becomes the current active record.
Yes. Search isn’t limited to a single employee — you can find documents across the whole organization by type, date, or keyword.
Records remain intact and searchable in the archive, so historical information stays accessible for as long as it’s needed.
Both. The same structure works whether you’re managing records for a handful of employees or a workforce spread across locations.
Yes. A complete, organized employee history is exactly what most audits and compliance reviews ask for, available on demand.
Complete, monitored records are the foundation of HRDocket’s Workplace Compliance tools — expiration tracking and record-keeping feed directly into compliance monitoring.
Give Every Employee a Complete, Findable Record
Centralize every document, track every deadline, and never lose track of an employee’s history — from their first day to long after their last.